Background

STATERRA is seeking to hire an office manager to be responsible for the general operation of our office. Duties will involve greeting visitors, answering incoming phone calls, purchasing office supplies, and taking proper inventory. You will also be required to create presentations and produce management-level reports.

To be a successful hire, you will need to have prior experience in office administration. You will also need to be proficient in Microsoft Office applications such as Word and Excel. A bachelor’s degree is required.

Job Description

The duties will include:

1. Supports company operations by maintaining office systems and documentation.
2. Maintains office services by organizing office operations and procedures, preparing payroll, controlling correspondence, designing filing systems, reviewing, and approving supply requisitions.
3. Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records.
4. Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement.
5. Designs and implements office policies by establishing standards and procedures, measuring results against standards, and making necessary adjustments.
6. Keeps management informed by reviewing and analysing special reports; summarizing information; identifying trends.
7. Organising meetings and managing databases.
8. Booking transport and accommodation.
9. Organising company events and conferences.
10. Dealing with correspondence, complaints, and queries
11. Preparing letters, presentations, and formatting reports.
12. Processing invoices and managing office budgets
13. organising induction programmes for new employees.
14. ensuring that health and safety policies are up to date.
15. Attending meetings with senior management
16. Assisting the organisation’s HR and finance functions by keeping personnel records up to date, arranging interviews and updating financial documents.

Job Functions & Interface

• Administration – Function.
• Human Resources – Function.
• Procurement – Function.
• Accounting – Interface.
• Project Management – Interface.

Qualifications

• Bachelor’s degree in commerce, Finance, Accounting, IT, or equivalent.
• Three to five years’ experience in an office setting manager.
• Proficient with office software.
• Fluency in English and Arabic.
• Strong communication skills.